Design Army, a renowned design studio, is currently seeking an Executive Assistant to join their esteemed creative team in Washington, DC. The chosen candidate will play a crucial role in providing efficient administrative support to both the Chief Creative Officer and creative teams. This exciting opportunity offers the chance to work in the design field and involves responsibilities such as managing communication, maintaining calendars, assisting with project research, and handling various administrative tasks. The ideal candidate should possess exceptional communication skills, a proactive nature, and a strong work ethic. Join Design Army and be a part of their dynamic creative team.
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Job Description
The job description for the Executive Assistant position at Design Army includes a list of key responsibilities, qualifications, and competencies required for the role. The chosen candidate will be responsible for providing efficient administrative support to the Chief Creative Officer (CCO) and the creative teams. They will be involved in managing communication between the studio and the CCO, assisting with scheduling, maintaining a complex calendar, assisting with project research, arranging travel itineraries, assisting with photoshoot production and client meetings, handling PR requests and special projects.
Responsibilities
The responsibilities of the Executive Assistant include managing communication between the studio and the Chief Creative Officer. This involves effectively relaying messages and information between the two parties to ensure a smooth flow of communication. Additionally, the Executive Assistant will assist the Chief Creative Officer with scheduling, ensuring that their calendar is properly organized and appointments are managed efficiently. They will also be responsible for maintaining a complex calendar and managing day-to-day tasks, ensuring that deadlines are met and tasks are completed in a timely manner. The Executive Assistant will also provide assistance with project research, conducting necessary research in preparation for client meetings and new business opportunities. Arranging travel itineraries for the Chief Creative Officer and the team, including booking flights, accommodations, and transportation, will also be part of their role. The Executive Assistant will also assist with photoshoot production and client meetings, ensuring that all necessary arrangements are made and that these events run smoothly. In addition, they will handle PR requests and special projects, which may include tasks such as handling holiday parties, client gifting, and other business-related tasks.
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Qualifications
The Executive Assistant position requires administrative support experience at an executive level in a creative studio/agency. Previous experience in an office/assistant role is also necessary. While a bachelor’s degree is preferred, recent graduates may also be considered for the position. A strong knowledge of the Mac OS platform and Adobe CC programs is required, as well as excellent skills in the Microsoft Office Suite and Google Sheets/Slides/Docs. A background in photo/video/arts is preferred for this position. The Executive Assistant must have a high degree of confidentiality and the ability to manage sensitive information. Strong verbal and written communication skills are essential for effectively communicating with team members and clients. The ability to manage multiple tasks and prioritize is also required in order to handle the various responsibilities of the role.
Competencies
The competencies required for the Executive Assistant role include excellent planning and organizational skills, with attention to detail to ensure that tasks are executed accurately and efficiently. The Executive Assistant should also have the ability to work cross-functionally, collaborating with various teams and individuals within the organization. Experience in design and branding is also desired, as well as a strong interest in the design field. The Executive Assistant should be self-motivated and have the ability to prioritize, multi-task, and meet deadlines. Networking skills and the ability to foster relationships are important for this role. Additionally, the Executive Assistant should be a self-starter who takes initiative on tasks and goes above and beyond to achieve results. Effective communication skills, both verbal and written, are crucial for effectively conveying information and ideas.
Application Details
To apply for the Executive Assistant position at Design Army, interested candidates can send an email to jessd@designarmy.com. The email subject should mention “Executive Assistant for the Creative Field Application” to ensure that the application is properly directed.
About Design Army
Design Army is a renowned design studio that plays a significant role in the design field. They are known for their strategic brand architecture approach. As brand architects, Design Army looks at the whole picture and impacts every aspect of the modern business through the language of design.
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