The One Club for Creativity in New York, NY is currently looking for an Education Initiatives Coordinator to join their team. This full-time temporary position requires someone who is self-motivated, a team player, and possesses strong administrative skills. The coordinator will be responsible for various tasks including researching potential entrants for student competitions, managing data, reaching out to prospective entrants, supporting awards teams, preparing finalists for Creative Week, and more. The ideal candidate should be a quick learner, detail-oriented, and able to prioritize multiple projects. It is also helpful to have knowledge of the advertising, marketing, design, and new media industries. This is an exciting opportunity for entry-level professionals interested in non-profit education initiatives and working with students of all ages.
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Job Description
Overview
The Education Initiatives Coordinator position at The One Club for Creativity is a full-time, temporary position based in New York City. The coordinator will join the Education Team and assist in the management of various creative competitions and events. This position requires strong administrative skills, attention to detail, and the ability to prioritize multiple projects. The coordinator will work closely with students, recent graduates, sponsors, and other stakeholders to ensure the success of the organization’s education initiatives.
Job Responsibilities
The Education Initiatives Coordinator will have a range of responsibilities throughout the project timeline. From January to March, the coordinator will conduct research on potential entrants for student competitions, manage data and clean it up, and reach out to prospective entrants to promote the awards. The coordinator will also be responsible for research on education initiative sponsors and attendees and will assist with sponsor management.
From March to May, the coordinator will work on proofing awards entries with meticulous attention to detail, following up with entrants on missing paperwork or fees, and supporting entrants in completing their entries. Additionally, the coordinator will assist the Professional Awards Teams with judging, prepare finalists for Creative Week events, and contribute to the production of those events. Ongoing research on entrants and education initiatives, as well as sponsor management, will also be part of the coordinator’s responsibilities during this period.
From May to July, the coordinator will focus on preparing awards for shipment, following up with sponsors for the Portfolio Night event, and assisting team leads in developing a marketing and outreach plan for Portfolio Night. Ongoing research on education initiatives and sponsor management will continue during this time.
Qualifications
Required Qualifications
The Education Initiatives Coordinator must be a quick learner and self-starter. Previous administrative experience, as well as customer service and data management experience, are required. The coordinator must possess exceptional research skills and demonstrate a professional manner and discretion, as they will be handling private information about clients and customers. Attention to detail is crucial, along with the ability to carry out repetitive tasks consistently. The coordinator must also prioritize multiple projects and meet deadlines. Proficiency with computers, including Mac and familiarity with Google Workspace and Microsoft Office, is a requirement.
Preferred Qualifications
While not required, preferred qualifications for the Education Initiatives Coordinator position include experience with Adobe Illustrator, the ability to lift up to 30 lbs, and event production experience. These additional qualifications are assets that may enhance the coordinator’s ability to perform their duties effectively.
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Work Schedule and Compensation
Timeline
The Education Initiatives Coordinator position is a six-month contract, from January 2024 to July 2024. The contract is performance-based, meaning the coordinator’s performance will determine the duration of the contract.
Work Schedule
The coordinator’s work schedule will be Monday to Friday, from 10:00 am to 6:00 pm. The position offers a hybrid work-from-home and in-office arrangement, with the requirement that the coordinator be located in or near New York City. Occasional evening and weekend hours may be required.
Rate
The Education Initiatives Coordinator will be paid $18 per hour, with overtime pay applicable for hours worked beyond 40 hours per week.
January–March Duties
During the months of January through March, the Education Initiatives Coordinator will focus on various tasks related to student competitions and education initiatives. Responsibilities include researching potential entrants across student competitions, managing and cleaning up data, reaching out to prospective entrants, conducting research on education initiative sponsors and attendees, and assisting with sponsor management. This period is critical for building a strong foundation for the success of the competitions and education initiatives.
March–May Duties
From March to May, the coordinator’s duties will include proofing awards entries with impeccable attention to detail, following up with entrants on missing paperwork or fees, and providing support to help entrants complete their entries. The coordinator will also assist the Professional Awards Teams in judging entries, prepare finalists for Creative Week events, and contribute to the production of those events. Ongoing research on entrants and education initiatives, as well as sponsor management, will continue during this period.
May–July Duties
From May to July, the Education Initiatives Coordinator will primarily focus on preparing awards for shipment, following up with sponsors for the Portfolio Night event, and assisting team leads in developing a marketing and outreach plan. Ongoing research on education initiatives and sponsor management will also be part of the coordinator’s duties during this time. This period is crucial in ensuring the smooth execution of the awards and maintaining strong relationships with sponsors.
Additional Work and Scope
Estimate of the project scope
The outlined duties and responsibilities provide an estimate of the project scope for the Education Initiatives Coordinator position. While the coordinator will primarily focus on the tasks described, additional work may be offered if appropriate or within the candidate’s abilities. The coordinator should be prepared to adapt and take on new responsibilities as needed to support the success of the education initiatives.
Qualifications for additional work
The Education Initiatives Coordinator should possess the same qualifications required for the initial scope of work. Strong administrative skills, attention to detail, exceptional research skills, and the ability to prioritize multiple projects are essential for additional work. The ability to adapt and learn quickly, along with proficiency in computer skills, is crucial for taking on new responsibilities effectively.
Equal Employment Opportunity
Commitment to equal opportunity
The One Club for Creativity is committed to equal opportunity in employment. The organization celebrates the differences among its employees, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status. A diverse and inclusive work environment is fostered where all employees are valued and respected.
Diversity and inclusion
The One Club for Creativity recognizes the importance of diversity and inclusion in the creative community. The organization strives to ensure that diverse voices are heard, celebrated, and given equal opportunities within the industry. By fostering a more connected and inclusive global creative community, The One Club for Creativity aims to drive positive change and inspire creativity worldwide.
In conclusion, the Education Initiatives Coordinator position at The One Club for Creativity offers an exciting opportunity for a self-motivated individual with strong administrative skills. The role involves managing various tasks related to student competitions and education initiatives, such as researching potential entrants, data management, sponsor management, and assisting with event production. The coordinator must possess exceptional attention to detail, research skills, and the ability to prioritize multiple projects. The position provides a competitive rate and offers a hybrid work-from-home and in-office schedule. By joining The One Club for Creativity, the coordinator will contribute to the organization’s mission of recognizing and celebrating creative excellence in Advertising and Design.
