The article provides an overview of a job opportunity for a Document Imaging Specialist with TekSynap. The role involves working on the DOI BOEM Data Management contract in New Orleans, Louisiana. The specialist will be responsible for preparing documents for scanning, inputting data into client systems, and maintaining accurate records inventory. They will also assist with project tasks and ensure project deadlines are met. The article emphasizes the importance of strong technical skills, attention to detail, and the ability to work independently and as part of a team. The company, TekSynap, is described as a fast-growing high-tech company that prioritizes information management and offers competitive benefits to its full-time employees.
Responsibilities & Qualifications
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Conducts a variety of technical and administrative tasks
A Document Imaging Specialist is responsible for conducting a variety of technical and administrative tasks. This can include preparing documents for scanning, scanning documents and forms as directed, inputting data into client systems, performing quality control and quality assurance on images and data, and assisting with preparing boxes for storage and shipment.
Prepares documents for scanning
One of the key responsibilities of a Document Imaging Specialist is to prepare documents for scanning. This may involve organizing and sorting documents, removing staples or paper clips, and ensuring that all documents are in good condition and ready to be scanned.
Scans documents and forms as directed
Another important task for a Document Imaging Specialist is to scan documents and forms as directed. This requires operating scanning equipment and following established procedures to ensure that all documents are scanned accurately and efficiently.
Inputs data into client systems
As a Document Imaging Specialist, one will also be responsible for inputting data into client systems. This may involve transferring data from scanned documents into electronic databases or software programs, ensuring that all information is entered accurately and in a timely manner.
Performs quality control and quality assurance on images and data
To maintain accuracy and reliability, a Document Imaging Specialist must perform quality control and quality assurance on images and data. This involves reviewing scanned images and data for errors or inconsistencies, making any necessary corrections, and ensuring that all information meets the required standards.
Assists with preparing boxes for storage and shipment
In addition to document scanning and data entry, a Document Imaging Specialist may assist with preparing boxes for storage and shipment. This can involve labeling boxes, arranging documents in an organized manner, and ensuring that all boxes are properly sealed and ready for transportation.
Maintains accurate records inventory
To ensure efficient document management, a Document Imaging Specialist must maintain accurate records inventory. This includes keeping track of the number and location of scanned documents, updating inventory records as needed, and ensuring that all documents are accounted for.
Assists team on project tasks as needed
A Document Imaging Specialist is expected to be a team player and assist the team on project tasks as needed. This can involve collaborating with colleagues to meet project deadlines, sharing workload, and providing support and assistance when necessary.
Maintains project files both manually and electronically
To ensure effective organization and accessibility, a Document Imaging Specialist is responsible for maintaining project files both manually and electronically. This may involve creating and updating file folders, labeling files appropriately, and ensuring that all project files are properly stored and easily retrievable.
Completes project tasking and deliverables within established program deadlines and service level agreement
To ensure timely completion of projects, a Document Imaging Specialist must be able to prioritize tasks and deliverables. This requires managing time effectively, meeting established program deadlines, and adhering to service level agreements.
Two years of experience in general office practices
To qualify for the role of Document Imaging Specialist, a minimum of two years of experience in general office practices is required. This experience provides a foundation in basic office procedures and administrative tasks.
Proficiency with word processing, spreadsheets, database, and other office software
A Document Imaging Specialist must be proficient in various office software applications, including word processing, spreadsheets, database management, and other relevant software programs. This proficiency ensures the ability to input, process, and manage data effectively.
Strong interpersonal skills
Effective communication and collaboration are important aspects of the role of a Document Imaging Specialist. Strong interpersonal skills, including the ability to work well with others, communicate effectively, and build positive relationships, are necessary for success in this position.
Ability to work independently and as part of a team
While the ability to work independently is important in the role of Document Imaging Specialist, it is also necessary to work effectively as part of a team. This requires the ability to collaborate, share workload, and contribute to the overall success of the team and project.
Ability to handle multiple deadlines simultaneously
In a fast-paced work environment, a Document Imaging Specialist must be able to handle multiple deadlines simultaneously. This requires effective time management skills, the ability to prioritize tasks, and the flexibility to adapt to changing timelines and priorities.
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Attention to detail with a focus on quality
Accuracy and attention to detail are essential qualities for a Document Imaging Specialist. This role involves working with large volumes of data and documents, and even a small error can have significant consequences. A strong focus on quality and an eye for detail are crucial to ensure accuracy and reliability.
High School, Technical Certification, or Graduate of Technical/Trade School
A minimum education requirement for a Document Imaging Specialist is a high school diploma. However, additional technical certifications or graduation from a technical or trade school may be preferred or required by some employers.
Ability to achieve and maintain a DOI Public Trust
To fulfill the requirements of the position, a Document Imaging Specialist must be able to achieve and maintain a DOI Public Trust. This involves undergoing a background investigation and meeting the necessary security clearance requirements.
Desired Qualifications
Experience with public and proprietary Federal Records, Data and Documents
Experience with public and proprietary Federal Records, Data and Documents is a desired qualification for a Document Imaging Specialist. This experience demonstrates familiarity with the specific requirements and regulations related to managing federal records in a secure and compliant manner.
Experience with creating inventories for Federal Records Center
Experience with creating inventories for Federal Records Center is also a desired qualification. This experience indicates the ability to effectively organize and catalog records in accordance with established guidelines and standards.
Experience with Kofax Software
Proficiency with Kofax software is a desired qualification for a Document Imaging Specialist. Kofax is a widely used software program for document scanning and management. Experience with this software demonstrates the ability to effectively utilize and navigate document imaging software.
Experience using document management software
Experience using document management software is another desired qualification. Document management software is designed to facilitate the organization, storage, and retrieval of digital documents. Familiarity with such software indicates the ability to effectively manage and manipulate electronic documents.
Overview
Seeking a Document Imaging Specialist to join our team supporting DOI BOEM Data Management contract in New Orleans, LA
TekSynap is currently seeking a qualified and experienced Document Imaging Specialist to join our team supporting the DOI BOEM (Bureau of Ocean Energy Management) Data Management contract in New Orleans, Louisiana. BOEM is responsible for managing the nation’s offshore energy, minerals, and natural resources on the Federal Outer Continental Shelf (OCS). As a Document Imaging Specialist, you will play a vital role in the efficient handling and management of documents and data related to offshore energy and marine mineral resources on the OCS.
TekSynap is a fast growing high-tech company
TekSynap is a fast-growing high-tech company that specializes in providing innovative solutions for information management. We understand the importance of keeping pace with technology advancements while creating a comprehensive and well-planned information management environment. Our company culture embraces the concept of “technology moving at the speed of thought,” reflecting our commitment to utilizing the best information technology practices to meet the unique business needs of our Federal Government customers.
Comprehensive well planned information management environment
At TekSynap, we believe in creating a comprehensive and well-planned information management environment. This means utilizing the latest technology and practices to ensure the efficient handling, organization, and accessibility of documents and data. As a Document Imaging Specialist, you will be part of a team dedicated to implementing and maintaining effective document management systems and processes.
Competitive benefits package
We value our employees and are committed to providing them with a competitive benefits package. Full-time employees at TekSynap are eligible for a range of benefits, including health, dental, and vision insurance, a 401(k) retirement plan, life insurance, short-term and long-term disability plans, paid vacation time and holidays, and more. We believe in supporting our employees’ well-being and providing them with the resources they need to thrive in their careers.
Visit us at www.TekSynap.com
To learn more about TekSynap and the services we offer, please visit our website at www.TekSynap.com. Our website provides detailed information about our company, our team, and the solutions we provide to our clients. We encourage you to explore our website and discover why TekSynap is a leading provider of information management solutions.
Employees required to comply with any contractually mandated Federal COVID-19 requirements
At TekSynap, we prioritize the safety and health of our employees. We require all employees to comply with any contractually mandated Federal COVID-19 requirements. This includes following all recommended safety protocols, such as wearing masks, practicing social distancing, and adhering to any other guidelines established by federal authorities. We are committed to creating a safe and healthy work environment for all our employees.
Additional Job Information
Establish Focus
The ability to establish focus is a key competency for a Document Imaging Specialist. This involves setting clear goals, identifying priorities, and staying focused on tasks and objectives despite potential distractions or challenges.
Change Management
Change management is another important competency for a Document Imaging Specialist. This involves being adaptable and flexible in the face of change, whether it’s changes in technology, processes, or project requirements. The ability to navigate and embrace change is essential for success in this role.
Develop Others
Developing others is a competency that involves supporting the growth and development of colleagues and team members. This can include sharing knowledge and expertise, providing mentorship and guidance, and offering constructive feedback to help others improve and advance in their careers.
Oral Communication
Effective oral communication is a vital competency for a Document Imaging Specialist. This involves the ability to convey information clearly and effectively, whether it’s in person, over the phone, or through virtual communication channels. Strong oral communication skills are necessary for collaborating with colleagues, communicating instructions or procedures, and providing updates or reports.
Written Communication
In addition to oral communication, strong written communication skills are also important for a Document Imaging Specialist. This includes the ability to write clear and concise emails, memos, and reports, as well as the ability to effectively document processes or procedures. The ability to communicate effectively in writing is crucial for maintaining accurate records and ensuring that information is conveyed accurately.
Interpersonal Awareness
Interpersonal awareness is a competency that involves being aware of and sensitive to the needs and perspectives of others. This includes considering others’ feelings, opinions, and perspectives when making decisions or communicating with colleagues. Developing strong interpersonal awareness is crucial for building positive relationships and fostering a collaborative work environment.
Build Relationships
Building relationships is an important competency for a Document Imaging Specialist. This involves actively engaging with colleagues, stakeholders, and clients to establish and maintain positive working relationships. Building strong relationships can help facilitate effective collaboration, problem-solving, and communication.
Analytical Thinking
Analytical thinking is a key competency for a Document Imaging Specialist. This involves the ability to analyze information, identify patterns or trends, and draw logical conclusions. Strong analytical thinking skills are necessary for processing and interpreting data, identifying potential issues or errors, and making informed decisions.
Conceptual Thinking
Conceptual thinking is a competency that involves the ability to see the big picture and think strategically. This includes understanding how actions or decisions fit into larger goals or objectives, as well as the ability to anticipate potential challenges or opportunities. Developing conceptual thinking skills allows a Document Imaging Specialist to contribute to strategic planning and problem-solving.
Strategic Thinking
Strategic thinking is another important competency for a Document Imaging Specialist. This involves the ability to analyze complex issues or problems, assess risks and benefits, and develop innovative solutions. Strategic thinking skills are necessary for identifying and pursuing opportunities for improvement and growth.
Technical Expertise
Technical expertise is a competency that involves possessing and applying specialized knowledge and skills related to the role of a Document Imaging Specialist. This can include proficiency in document scanning and management software, as well as a strong understanding of relevant regulations and best practices.
Initiative
Initiative is a competency that involves taking proactive action and demonstrating a willingness to go above and beyond in the performance of one’s duties. Showing initiative can include identifying and addressing potential issues, suggesting process improvements, and actively seeking out opportunities to contribute to the team and organization.
Foster Innovation
Fostering innovation is a competency that involves encouraging and supporting creative thinking and problem-solving. This can include creating an environment that values and rewards new ideas, providing resources and support for experimentation and pilot projects, and promoting a culture of continuous improvement.
Results Oriented
Being results-oriented is an important competency for a Document Imaging Specialist. This involves setting clear goals, measuring progress, and taking action to achieve desired outcomes. Being results-oriented ensures that efforts and resources are focused on achieving tangible and meaningful results.
Teamwork
The ability to work effectively as part of a team is a crucial competency for a Document Imaging Specialist. This involves collaborating with colleagues, sharing workload and responsibilities, and supporting the overall success of the team. Cultivating strong teamwork skills allows a Document Imaging Specialist to contribute to a positive and productive work environment.
Customer Service
Customer service is a competency that involves understanding and meeting the needs and expectations of clients and stakeholders. This can include effectively communicating with clients, providing timely and accurate information or assistance, and resolving issues or concerns in a professional and satisfactory manner.
Work Environment and Physical Demands
Location: New Orleans, LA
The work location for a Document Imaging Specialist is in New Orleans, Louisiana. The city of New Orleans offers a rich cultural heritage, vibrant music scene, and unique culinary experiences.
Type of environment: Office, Telework may be available
A Document Imaging Specialist will typically work in an office environment. However, depending on the specific circumstances, telework options may be available. This allows for flexibility in work location and can help accommodate individual needs.
Noise level: (Low-Medium)
The noise level in an office environment can vary but is generally considered to be low to medium. This allows for a relatively quiet and focused work environment.
Work schedule: Schedule is day shift Monday – Friday. May be requested to work evenings and weekends to meet program and contract needs
The typical work schedule for a Document Imaging Specialist is a day shift from Monday to Friday. However, there may be occasions where evening or weekend work is necessary to meet program and contract needs. Flexibility in scheduling is required to accommodate these requirements.
Amount of Travel: Less than 10%
A Document Imaging Specialist can expect less than 10% travel as part of their role. This travel may be required for training, attending meetings or conferences, or visiting off-site locations as needed.
Physical demands: Use hands to handle, feel, touch; reach with hands and arms; talk and hear; stand; walk; sit; climb or balance; stoop, kneel, crouch, or crawl; lift up to 10 pounds; lift up to 25 pounds; lift up to 50 pounds; vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus
The physical demands of a Document Imaging Specialist can vary and may include a combination of sitting, standing, walking, and performing various physical tasks. This role may require the lifting of objects weighing up to 10 pounds, 25 pounds, or occasionally up to 50 pounds. It also requires good vision and the ability to adjust focus, as well as the ability to use hands for handling, reaching, and performing detailed tasks.
Work Authorization/Security Clearance
Positions require a DOI Entrance on Duty (EOD)
To be eligible for a position as a Document Imaging Specialist, individuals must obtain and maintain a DOI Entrance on Duty (EOD) clearance. This involves undergoing a background investigation and meeting the necessary security clearance requirements as mandated by the Department of the Interior.
Other Duties
Job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities
It’s important to note that the job description for a Document Imaging Specialist is not intended to cover every possible activity, duty, or responsibility. The role may involve additional tasks and responsibilities as necessary to meet the needs of the team, organization, or specific projects.
Duties, responsibilities and activities may change at any time with or without notice
Duties, responsibilities, and activities related to the role of a Document Imaging Specialist may change at any time, with or without notice. This can be due to changes in technology, project requirements, organizational needs, or other factors. Flexibility and adaptability are important qualities for success in this role.
Equal Employment Opportunity
Employment decisions based on merit, qualifications, and abilities
TekSynap is committed to providing equal employment and advancement opportunities to all individuals. Employment decisions at TekSynap are based on merit, qualifications, and abilities, ensuring that individuals are selected and treated fairly and without discrimination.
TekSynap does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, genetic information or any other characteristic protected by law
TekSynap adheres to a strict nondiscrimination policy, which prohibits discrimination against any person based on race, color, creed, religion, sex, national origin, disability, age, genetic information, or any other characteristic protected by law. This policy ensures that all individuals are afforded equal opportunities and treatment in all areas of employment.
Nondiscrimination policy extends to all terms, conditions, and privileges of employment
TekSynap’s nondiscrimination policy extends to all terms, conditions, and privileges of employment. This includes aspects such as promotions, compensation, benefits, and termination of employment. TekSynap is committed to providing equal opportunity and ensuring fairness in all employment-related matters.
Equal opportunity for promotions, compensation, benefits, and termination of employment
TekSynap is dedicated to providing equal opportunity for promotions, compensation, benefits, and termination of employment. This means that all individuals, regardless of protected status, have an equal chance to advance in their careers, receive fair compensation for their work, and enjoy the same benefits and privileges as their colleagues. TekSynap also ensures that employment termination is carried out in a fair and unbiased manner.
Document Imaging Specialist
New Orleans, Louisiana
Posted Oct 08, 2023
Closes Nov 07, 2023
Ref 2023-5346
Function IT
Industry Technology and Software
Hours Full Time
Top Workplace
New Orleans Jobs
View all jobs in New Orleans, Louisiana
In conclusion, the role of a Document Imaging Specialist is crucial in supporting the management and organization of documents and data. The responsibilities of this role include conducting various technical and administrative tasks, preparing documents for scanning, scanning documents and forms, inputting data into client systems, and performing quality control. The qualifications required for this role include experience in general office practices, proficiency with office software, strong interpersonal skills, and the ability to work independently and as part of a team. Desired qualifications include experience with federal records, data, and documents, familiarity with document management software, and proficiency in using Kofax software. TekSynap, a fast-growing high-tech company in New Orleans, is currently seeking a Document Imaging Specialist to join their team. The company offers a comprehensive and well-planned information management environment and provides a competitive benefits package. The work environment is primarily office-based, with the possibility of telework. The job may require occasional evening and weekend work, and less than 10% travel. Candidates must have a DOI Entrance on Duty (EOD) security clearance. TekSynap is an equal employment opportunity employer and is committed to providing fair and equal opportunities for all individuals.
