The article provides a brief overview of a job opportunity with TekSynap for a Document Imaging Specialist. The position is located in New Orleans, Louisiana and falls under the technology and software industry. The responsibilities of the role include preparing and scanning documents, inputting data, conducting quality control, and assisting with various project tasks. The article also highlights the desired qualifications for the position, such as proficiency in office software, strong interpersonal skills, attention to detail, and the ability to work independently and as part of a team. The article concludes by mentioning the benefits package offered to full-time employees and the company’s commitment to ensuring the safety and health of its employees.
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Responsibilities & Qualifications
Conducts a variety of technical and administrative tasks.
The Document Imaging Specialist is responsible for performing a wide range of technical and administrative tasks. These tasks may include preparing documents for scanning, scanning documents and forms as directed, and inputting data into client systems. The specialist is also responsible for performing quality control and quality assurance on images and data, assisting with preparing boxes for storage and shipment, and maintaining accurate records inventory. Additionally, the specialist may be required to assist the team with project tasks as needed and maintain project files both manually and electronically. It is crucial for the specialist to complete project tasking and deliverables within established program deadlines and service level agreements.
Prepares documents for scanning
As a Document Imaging Specialist, one of the primary responsibilities is to prepare documents for scanning. This involves organizing and arranging the documents in a manner that ensures efficient and accurate scanning. The specialist must ensure that the documents are free of any staples, paper clips, or other attachments that could impede the scanning process. Additionally, the specialist may need to remove any extraneous materials such as sticky notes or annotations that may interfere with the scanning process.
Scans documents and forms as directed
Another key responsibility of the Document Imaging Specialist is to scan documents and forms as directed. This requires operating scanning equipment and software to create digital copies of physical documents. The specialist must ensure that the scanned images are of high quality and accurately capture all the information contained in the original documents. It is also important for the specialist to maintain the confidentiality and security of the scanned documents.
Inputs data into client systems
The Document Imaging Specialist is responsible for inputting data into client systems. This may involve entering data manually or using automated data entry processes. The specialist must ensure that the entered data is accurate and complete. It is crucial for the specialist to have proficiency in word processing, spreadsheets, databases, and other office software to effectively carry out this responsibility.
Performs quality control and quality assurance on images and data
Quality control and quality assurance are essential steps in the document imaging process. The Document Imaging Specialist is responsible for reviewing scanned images and data to ensure accuracy and completeness. This involves thoroughly examining the scanned images and data for any errors, inconsistencies, or missing information. The specialist must have a keen attention to detail and a focus on quality to effectively carry out this responsibility.
Assist with preparing boxes for storage and shipment
The Document Imaging Specialist may be required to assist with preparing boxes for storage and shipment. This involves organizing and packing the scanned documents into boxes according to specified guidelines. The specialist must ensure that the boxes are properly labeled and documented to facilitate easy retrieval and tracking. It is important for the specialist to handle the documents with care to prevent any damage during the packing and shipping process.
Maintain accurate records inventory
Accurate records inventory is crucial for efficient document management. The Document Imaging Specialist is responsible for maintaining an accurate inventory of the scanned documents. This involves creating and updating records in a database or other inventory management system. The specialist must ensure that the inventory information is up to date and readily accessible for retrieval and reporting purposes.
Assist team on project tasks as needed
As part of a team, the Document Imaging Specialist may be required to assist with project tasks as needed. This may include collaborating with team members on specific assignments or projects. The specialist must be able to work effectively in a team environment and communicate clearly and professionally with colleagues. It is important for the specialist to be flexible and adaptable to meet the changing needs of the team and the project.
Maintains project files both manually and electronically
The Document Imaging Specialist is responsible for maintaining project files both manually and electronically. This involves organizing and filing documents and records according to established procedures. The specialist must ensure that the project files are well-organized and easily accessible for reference and retrieval. It is important for the specialist to maintain confidentiality and security when handling sensitive or confidential documents.
Completes project tasking and deliverables within established program deadlines and service level agreement
Meeting project deadlines and service level agreements is of utmost importance for the Document Imaging Specialist. The specialist must prioritize tasks and allocate time effectively to ensure that project tasking and deliverables are completed on time. This requires excellent time management and organizational skills. The specialist must also be able to work efficiently and accurately to meet the required standards and quality expectations.
Required Qualifications
Two years of experience in general office practices
To be qualified for the position of Document Imaging Specialist, a minimum of two years of experience in general office practices is required. This experience helps the specialist develop a strong foundation in office procedures, document handling, and administrative tasks. It also provides the specialist with the necessary knowledge and skills to carry out the responsibilities of the role effectively.
Proficiency with word processing, spreadsheets, database, and other office software
Proficiency with word processing, spreadsheets, database, and other office software is essential for the Document Imaging Specialist. These software tools are used extensively in document management and imaging tasks. The specialist must be able to effectively navigate and utilize these software applications to complete assigned tasks accurately and efficiently.
Strong interpersonal skills
Strong interpersonal skills are crucial for the Document Imaging Specialist. The specialist must be able to communicate effectively and professionally with colleagues, clients, and other stakeholders. This includes both verbal and written communication. The specialist must also be able to work collaboratively in a team environment and build positive relationships with team members.
Ability to work independently and as part of a team
The Document Imaging Specialist must possess the ability to work independently and as part of a team. There will be times when the specialist needs to work autonomously to complete assigned tasks. At other times, collaboration and teamwork are required to successfully accomplish project objectives. The specialist must be able to adapt to different work situations and contribute effectively in both independent and team settings.
Ability to handle multiple deadlines simultaneously
The Document Imaging Specialist is often faced with multiple deadlines simultaneously. It is crucial for the specialist to have the ability to prioritize tasks and manage time effectively to meet these deadlines. This requires strong organizational skills and the ability to work efficiently under pressure. The specialist must be able to maintain a high level of focus and attention to detail while managing multiple competing priorities.
Attention to detail with a focus on quality
Attention to detail and a focus on quality are critical attributes for the Document Imaging Specialist. The specialist must have a keen eye for detail to accurately review scanned images and data for any errors or inconsistencies. The specialist must also consistently strive for high-quality work to ensure the accuracy and completeness of the document management process.
High School, Technical Certification, or Graduate of Technical/Trade School
To be considered for the position of Document Imaging Specialist, a high school diploma or equivalent is required. Technical certifications or graduation from a technical/trade school are also acceptable qualifications. These educational achievements provide the specialist with a fundamental understanding of office practices and technology applications.
Ability to achieve and maintain a DOI Public Trust
The ability to achieve and maintain a DOI Public Trust is a mandatory requirement for the Document Imaging Specialist. This involves undergoing a background investigation and meeting specific criteria set forth by the Department of the Interior (DOI). The specialist must uphold the standards and requirements of the DOI Public Trust throughout their employment.
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Desired Qualifications
Experience with public and proprietary Federal Records, Data and Documents
Experience with public and proprietary Federal Records, Data, and Documents is a desired qualification for the Document Imaging Specialist. This experience demonstrates familiarity with government records management practices, regulations, and procedures. The specialist with this experience is well-equipped to handle the specific requirements and challenges associated with managing federal records, data, and documents.
Experience with creating inventories for Federal Records Center
Experience with creating inventories for a Federal Records Center is a valuable qualification for the Document Imaging Specialist. This experience involves organizing and cataloging records according to specific guidelines and procedures. The specialist with this experience has a strong understanding of inventory management principles and practices, which is essential for maintaining accurate records inventory.
Experience with Kofax Software
Experience with Kofax Software is a desired qualification for the Document Imaging Specialist. Kofax Software is a widely used software solution for document capture and imaging. The specialist with experience in using Kofax Software is familiar with its features and capabilities, enabling efficient and effective document imaging and management.
Experience using document management software
Experience using document management software is a desired qualification for the Document Imaging Specialist. Document management software is an essential tool for organizing, storing, and retrieving digital documents. The specialist with experience in using document management software is proficient in its functionalities and can effectively utilize it for document imaging and management tasks.
Overview
TekSynap, a fast-growing high-tech company, is seeking a Document Imaging Specialist to join their team supporting the DOI BSEE Data Management contract in New Orleans, LA. TekSynap understands the importance of technology and comprehensive information management in meeting the business needs of Federal Government customers. The company offers a competitive benefits package to its full-time employees, including health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time, and holidays. The safety and health of employees are of utmost importance, and employees are required to comply with any contractually mandated Federal COVID-19 requirements. For more information about TekSynap, visit their website at www.TekSynap.com.
Additional Job Information
The Document Imaging Specialist position requires proficiency in a variety of competencies, including establishing focus, change management, developing others, oral communication, written communication, interpersonal awareness, building relationships, analytical thinking, conceptual thinking, strategic thinking, technical expertise, initiative, fostering innovation, results-oriented, teamwork, and customer service. These competencies contribute to the specialist’s overall effectiveness in carrying out their responsibilities and meeting the requirements of the position.
Work Environment and Physical Demands
The work environment for the Document Imaging Specialist is typically an office setting. The noise level in the office is usually low to medium. The work schedule is typically day shift Monday to Friday, but there may be occasions where evening and weekend work is required to meet program and contract needs. The amount of travel required for this position is less than 10%. In terms of physical demands, the specialist may need to use their hands to handle, feel, and touch documents. They may also need to reach, talk, and hear while performing their duties. The specialist may be required to stand, walk, sit, climb, balance, stoop, kneel, crouch, or crawl. Lifting may be required, with weight limits ranging from 10 pounds to 50 pounds. The specialist must also have the ability to adjust their focus and have good vision for close, distance, and peripheral vision.
Other Duties
The job description provided for the Document Imaging Specialist does not cover all possible duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice to meet the evolving needs of the organization and the specific project requirements.
Equal Employment Opportunity
TekSynap is committed to providing equal employment and advancement opportunities to all individuals. Employment decisions are based on merit, qualifications, and abilities, without discrimination based on race, color, creed, religion, sex, national origin, disability, age, genetic information, or any other protected status. This commitment extends to all terms, conditions, and privileges of employment, including the use of company facilities, participation in company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment.
Location and Schedule
The Document Imaging Specialist position is located in New Orleans, LA. The work environment is primarily an office setting, but telework may be available. The noise level in the office is low to medium. The work schedule is day shift Monday to Friday, with the possibility of evening and weekend work to meet program and contract needs. Travel for this position is expected to be less than 10%.
Work Authorization/Security Clearance
Positions as a Document Imaging Specialist require a DOI Entrance on Duty (EOD), which involves undergoing a background investigation and meeting specific criteria set forth by the Department of the Interior (DOI). It is a mandatory requirement for the position.
In conclusion, the role of the Document Imaging Specialist is crucial in ensuring the efficient and accurate management of documents in the DOI BSEE Data Management contract. The specialist’s responsibilities include conducting a variety of technical and administrative tasks, preparing documents for scanning, scanning documents and forms, inputting data, performing quality control and quality assurance, assisting with storage and shipment, maintaining accurate records inventory, maintaining project files, and completing project tasks within established deadlines and service level agreements. The specialist should possess qualifications such as experience in general office practices, proficiency in office software, strong interpersonal skills, ability to work independently and as part of a team, ability to handle multiple deadlines, attention to detail and focus on quality, and necessary educational certifications. Desired qualifications include experience with federal records, data, and documents, creating inventories for Federal Records Center, experience with Kofax Software, and document management software usage. TekSynap, the employer, offers a competitive benefits package, and safety and health compliance with Federal COVID-19 requirements is mandatory. The specialist should possess competencies such as establishing focus, change management, developing others, oral and written communication, interpersonal awareness, relationship building, analytical and conceptual thinking, strategic thinking, technical expertise, initiative, fostering innovation, results-oriented approach, teamwork, and customer service orientation. The work environment is primarily an office setting, with low to medium noise level, a typical day shift schedule, and minimal travel. The physical demands include manual handling of documents and lifting weights ranging from 10 to 50 pounds. The specialist must achieve and maintain a DOI Entrance on Duty (EOD) security clearance. Ultimately, TekSynap is committed to equal employment opportunity and follows nondiscrimination policies to provide fair treatment to all employees.
